Department of Protocols

Department of Protocols

Firstly: An Overview of the department

The department is directly linked to the Administrative vice-President of the University. The department is responsible for performing several tasks. The tasks can be summarized as follows:

1. Receiving delegations and guests of the university.

2. Following up with the establishment of conferences and seminars.

3. Following up with the attendance and absence of the University staff.

4. Completing payrolls for personnel working with daily wage  in the presidency of the university and monitoring their attendance.

5. Tabulating a schedule of civil defense guards required by university employers.  

6. Putting a scheduled for the assistant deputy deans for scientific affairs to monitor students’ commitment with university uniform. The assistants in this respect represent the President of the University.

7. Making necessary preparations in halls used for graduate students’ viva.

8. Making necessary preparations in the hall used for university council meetings.

9. Supervising works of cleaning the university presidency and its buildings.

10. Supervising the central celebrations of the university such as the University Day celebration, conferences, college activities, and others.

11. Supervising fire safety extinguishers through safety and firefighters unit.

12. Printing examination booklets.

13. Printing official graduation documents for all colleges.

14. Supporting all university presidency units.

Secondly:  Department of Dewan Affairs staff

Bureau staff consists of the director of the department represented by assistant lecturer Atheer Salim Obeid and Rifaat Hamid Abdul Razak, and service officers represented by Hamid Farhan Ghadban.


Staff employed with daily wage are:

1. Ahmed Abbas mefrej

2. Ahmed Abd Jassem

3. Mohamed Saeed Mohamed

Third: The responsibilities and powers of the director of the department

The Director of the department exercises the following powers and responsibilities to ensure the flow of work in the department:

1.    The distribution of tasks among the staff of the department 

2.    Granting routine leaves permissions that do not exceed 10 days and the approval of the sick leave.

3.    Recommending the applications for more than 10 days routine and sick leaves and study leave

4.  Supervising the performance of the work in the follow-up of the activities of the employees

5. Recommending disciplinary proceedings against the negligent employees.

6. Recommending commendation and appreciation of distinguished and creative employees.

7. Recommending granting department employees promotion and upgrading bonus

8. Recommending appointment, placement of staff, and dispensation of department affiliates according to the rules in power

9. Proposing that the employees in the department be assigned overtime work according to the laws and regulations of the organization.

10. Representing the department in relevant conferences and symposia

11. The distribution of tasks and responsibilities among the staff members of the department to help   develop and improve the performance of the work as specified.

12. Recommending the delegation of staff members inside the country for a period not exceeding one week.

13. Recommending the granting of various allocations to all staff members of the department

14. Evaluation of the performance of the staff of the department and submitting it to the relevant authorities.

15. The proposal of a temporary appointment of employees in the department to gap staff shortage to ensure work flow.

16. Recommending the fixation of the staff members of the department after completion of approbation period

17. Recommending the assignment of a staff member to be an acting head of department when in routine and sick leave or when delegated.

18. Any other responsibilities and powers authorized or granted by immediate superiors




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